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Everything you need to know about PSPA yearbook downloads

PSPA is an American organization that has set a format that is used by school yearbook editors and departments. The basic concept is to provide them with a unified process year after year even if the photographer is different.

The file sizes, folder structure and data files provided in the download all follow this format and cannot be altered.

The image that is selected for each student's yearbook photo is determined in the following manner:

Client selects one image from one gallery as their yearbook photo by clicking the small graduation cap icon beneath the thumbnail in their gallery

If no yearbook photo was selected, the highest rated favorite chosen by the client will be selected instead

If no favorite was selected, the gallery cover image will be selected

Tip: Any 5-Star rated image exported from Lightroom will automatically become the Gallery image. Since we also use the Gallery image as the default yearbook selection for school events (in case the user does not choose one), this is a great way for you to choose yearbook images before uploading. Obviously, this means we are expected one 5-star image to be uploaded per gallery. If you happen to upload more than one, then the last uploaded one will become the Gallery image.

You may download the PSPA files from the Manage Event sidebar > Event data section > PSPA section.
See our KB article on how to select the gallery cover image.

As this time, there is no way to differentiate between staff and students, sorry.

Updated on: 23/04/2025

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